1.0 Purpose

The purpose of the Faculty Handbook is to make teaching faculty aware of important policies and procedures of the College, to highlight various sources of support available to enhance teaching, research, and service, and to present a general overview of the College.

2.0 Policy

2.1 The Faculty Handbook will be reviewed annually by a standing committee.

2.2 The Faculty Handbook will be updated annually by designated staff and supervisors responsible for specific content within the handbook.

2.3 Updates with significant content change, not already approved, must go through the College’s governance process.

2.4 The Office of Human Resources is responsible for maintaining the most current Faculty Handbook posted on the Germanna website under “For Faculty.”

3.0 Procedures

3.1 A standing committee will be formed and led by the Associate Vice President of Human Resources. The committee will include:

a. The Associate Vice President of Human Resources;
b. The Associate Dean of Arts and Sciences;
c. At least one faculty member from each instructional division;
d. Two faculty members selected by the Faculty Senate; and
e. May include other members as necessary.

3.2 Faculty representatives will serve a two (2) year term and may be extended to stagger membership for continuity.

3.3 The standing committee will meet in no later than February 1 annually to review the Faculty Handbook and make any recommendations.

3.4 The Faculty Handbook will be sent out by March 1 annually to each of the appropriate staff and supervisors with updates due by May 1 annually.

3.5 The deadline for the final updated and uploaded Faculty Handbook is August 1 annually.

Update Sources Responsible Supervisor Content Areas to Update

Human Resources

Associate VP of Human Resources

  • Human Resources Policies and Procedures
  • Professional Development (with Technology & Learning Support)
  • GCC Recognition and Awards Programs

Student Services

VP of Student Services

  • Enrollment
  • Academic Calendar
  • Testing Services
  • Financial Aid
  • Disability Services

Student Services

Assistant Dean of Student Services

  • Title IX
  • Academic Advising
  • Student Activities

Nursing and Health Technologies

Dean of Nursing and Health Technologies

  • Clinicals
  • Nursing
  • Laboratory

Arts and Sciences

Dean of Arts and Sciences

  • Laboratory
  • Dual Enrollment via High Schools
  • Early College Programs
  • Textbooks

Academic Technology and Learning Support

Dean of Academic Technology and Learning Support

  • Library
  • Instructional Technology
  • Academic Center for Excellence
  • Professional Development (with Human Resources)
  • External Awards, Grants, Fellowships

Professional & Technical Studies & Workforce Development

Associate VP of Professional & Technical Studies & Workforce Development

  • Professional & Technical Studies
  • Instructional Technology
  • Workforce Development


VP of Administrative Services

  • Policy/Security
  • Finance
  • Facilities
  • Business Office/Mail

Information Technology

Chief Information Officer

  • Information Technology


4.0 Definitions

Standing Committee - A group that continue from year-to-year in service within the
College to address a recurring need of reviewing and ensuring the annual updating
the Faculty Handbook.

6.0 Point of Contact

Associate Vice President of Human Resources

7.0 Approval and Revision Dates

Cabinet: February 24, 2021
Faculty Senate:
Leadership Council: First Reading – February 25, 2021; Approval – March 25, 2021

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